Conditions of Hire

COVID-SAFE PLAN:
Our Equestrian Facility is operating under a Covid-Safe Plan issued via the the SA Government.

All visitors entering this property must check-in via the QR Code (or use the sign-in sheet in the Indoor Arena)
All visitors 12 years and older must be double vaccinated.
Hirers must have an accredited Covid Marshal on site for Shows and Clinics

Booking Deposit: A $100 non-refundable deposit is required to secure show/clinic bookings.

Cancellations – Shows/Clinics: Cancellations of more than 30 days prior to the booking will have 75% of their booking deposit refunded. Cancellations less than 30 days will forfeit the entire booking deposit.

Cancellations – Private Bookings: 24 hours notice is to be given otherwise you will be invoiced for the full amount for the hire period booked in your name (minus lights).

Discount: 10% discount will be given on the arena hire charge for show/clinic bookings if the total amount is paid 30 days in advance. PA and Lights not included.

After Hours Surcharge: The regular hire time for Show/Clinic bookings is between 8.00am and 6.00pm. Use of the arena outside of these times must be negotiated prior to hire, otherwise penalty charges will apply.

Arena Lights: Use of the arena lights are an additional cost and will be charged at $15 per hour or $100 per day.

Accounts (if applicable): A 5% administration charge per month will apply if accounts are not paid within 14 days from date of hire.

Conditions of Hire: In hiring the NEC facilities, all Users agree to the conditions displayed, including the following :

  • Full-Day bookings will have priority over any other bookings.
  • Unless prior permission is sought, NO alcohol is to be consumed on the property of the Northern Equestrian Centre.
  • Clubs who are not required to wear safety approved riding helmets are to provide a copy of their current public liability insurance policy stating the exemption of wearing safety approved head gear. Participants must wear approved helmets when using the outdoor arenas unless these areas have been specifically hired by the club or set aside for them to use as a warm up area.
  • The NEC property runs on rainwater. Hirers are asked to remind their participants to conserve water. (ie wash your horse at your own property before the event!)
  • LIGHTS
    For evening hirers, arena lights are to be switched off as soon as hire period has ended (unless another hirer is waiting to use it).
    It is the responsibility of the last hirer to turn-off ALL other lights prior to leaving our facility which includes the gallery area, male & female toilets, front car park, back float park . This can be done once your horse is loaded if you are the last to leave.
  • INDOOR GALLERY AREA
    The kitchen area and any appliances used are to be cleaned and left tidy.
    Wine barrels are not to be moved under any circumstances.
    Seats are to be hung up on the racks + stools returned to original place after use.
    Gallery area is to be swept, if used.
  • MANURE
    Indoor Arena – pick up all manure and leave in wheelbarrow.
    Front Car Park – pick up all manure + hay scraps and place in bin provided.
    Day Yards – pick up all manure + hay scraps and place in a pile in front of yards. Do not throw behind yards.
    Back Float & Truck park – spread manure. Do not place around trees.
  • LIGHTS
    For evening hirers, arena lights are to be switched off as soon as hire period has ended (unless another hirer is waiting to use it).
    It is the responsibility of the last hirer to turn-off ALL other lights (gallery area, male & female toilets, front car park, back float park) prior to leaving our facility. This can be done once your horse is loaded if you are the last to leave.
  • OTHER CONDITIONS
    » All doors, windows and roller-doors must be closed when finished.
    » Hirers will be charged a “cleaning fee” if the facilities are not left clean and tidy as outlined above.
    » Please report any maintenance requirements (damage or repairs) to the NEC or event organiser.
  • HOT WEATHER POLICIES
    Clubs and Associations who have a hot weather policy in place that may affect their Indoor Arena booking should note the following: Hirers are asked to request a copy of our REA/NEC Hire Agreement Policy in relation to Hot Weather Conditions at the time of their booking. This will ensure hirers are fully aware of the options available to them in the event of forecasted high temperatures, as well as the subsequent terms and conditions relating to deposits and payments should the hirer elect to cancel the booking.

 

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